Terms for transferring documents and files
1. Scope of Application
1.1. These terms govern the transfer of documents, photographs and other files (the "Materials") to Individual Entrepreneur Svirin Andrei Viktorovich, INN 772872317733, OGRNIP 322774600176722 (the "Controller"), by email to mail@svirin.work or another separately agreed channel in connection with an inquiry through svirin.work.
1.2. Correspondence address: 117647, Moscow, P.O. Box 15. Email address for questions regarding Materials and personal data: mail@svirin.work.
1.3. INN — Taxpayer Identification Number; OGRNIP — Primary State Registration Number of an Individual Entrepreneur.
2. Sender Confirmations
2.1. When submitting Materials, the sender confirms that they have received them legally and have the necessary right or other lawful basis to transfer them to the Controller and for the Controller to review them for the purpose of considering the request.
2.2. If the sender acts on behalf of another person, they confirm the presence of the appropriate authority. If the Materials contain personal data of other individuals, protected information, or intellectual property objects, the sender ensures the existence of an applicable basis for their transfer and use within the scope of the request. Consents and permissions required by law must be obtained before submission.
2.3. Upon a justified request from the Controller, the sender provides information and documents confirming the authority and legal basis for the transfer. Before sending, they exclude or conceal information that is not necessary for the consideration of the request.
2.4. The sender is responsible for the violation of their duties and the accuracy of the representations they provide within the limits established by the legislation of the Russian Federation. These terms do not establish unconditional liability of the sender for any actions of the Controller and do not release the Controller from their own duties and responsibilities provided by law.
3. Permitted use of Materials
3.1. Within the rights available to the sender, the transfer of Materials allows the Controller to receive them, review them, make technical copies, store, analyze, and use them solely to the extent necessary for considering the request, clarifying circumstances, preliminary assessment, and preparation of a response. Personal data is processed only if there is an independent legal basis provided by law.
3.2. The transfer of Materials does not imply the alienation of exclusive rights and does not permit their publication, independent advertising use, inclusion in publicly accessible databases, or transfer to analytical services. Disclosure to other parties is allowed only to the necessary extent if there is a applicable basis, including technical processors specified in the Policy, or in cases provided by law.
3.3. When concluding a contract, the use of Materials to provide a service is determined by the contract and applicable legal grounds. The initial inquiry itself does not grant the right to use any information for any research.
3.4. The sender's confirmation does not constitute the consent of all persons mentioned in the Materials. The Controller independently verifies that there is a sufficient basis for processing. If there is no basis or the information is excessive, its use is restricted; unlawfully processed data is blocked and deleted within the periods provided by law.
4. Storage and deletion
4.1. Materials of an inquiry for which no contract has been concluded, including copies in mail and other used systems, are stored for no more than 90 calendar days from the date of the last substantive message regarding the inquiry. If no further correspondence occurs, the term is counted from the date the inquiry was received. Upon achieving the purpose or upon expiration of the period, they are deleted, unless there is an independent legal basis for retention.
4.2. The website does not accept file uploads or create a public attachment archive. The sender transmits Materials through their email application or another separately agreed channel. Copies in delivered messages and working systems are subject to the same retention and deletion periods across all systems used.
4.3. When concluding an agreement, the necessary Materials and prepared documents are processed based on the agreement and legislation. The retention periods for mandatory accounting documents and information needed to protect rights are determined separately. The existence of such a basis does not allow the retention of redundant Materials.
4.4. On issues of material removal, the sender or the personal data subject has the right to contact the Controller using the Controller's contact information. The request is reviewed with verification of authority and applicable grounds for storage. Minimal information about the acceptance of these terms may be retained within and on the grounds specified in Personal data processing policy, without the content and file names.
5. Acceptance of terms
5.1. Before transferring Materials, the sender reads these terms. Confirmation of lawful acquisition and authority to transfer is provided in a separate message or as part of the agreed order documents. Example: "I confirm lawful acquisition and authority to transfer the Materials sent for consideration of my inquiry under https://svirin.work/en/legal/materials-terms/, version No. 1 dated 26.10.2026." Viewing the page alone does not confirm acceptance of the terms.
5.2. Confirmation of the Materials transfer terms does not replace separate personal-data consent where required or automatically establish authority concerning other persons. The confirmation is retained with the related correspondence.